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The rule for typing names
Created By: Whyte, Nathasia On Fri, Mar 12, 2010 08:25 PM


I was thought not to break a person's name at the end of a sentence when writing a letter/memo.  Nowadays, I see that as the trend in written correspondence from admin assistants.

Can anyone help me on that?  I am from the old school andguess  not moving with the times.

With the advent of MS Words,some  rule of thumb  in writing correspondence has gone through the door - (to many for the window).

Personally, I hate to seeit.. Mr. James
John............................................


Help please. 
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Comment  
Marsha Bright
4/8/2010
11:03 AM
I also use the hard space to keep proper names together at the end of a line. Especially with "Dr.", "M.D.", and "Saint" as in Louis.
Does anyone have a published policy about using a comma in a series, before the "and"? The subject has come up and I thought I had something in writing, but can't find it.
Marie Herman
3/13/2010
3:27 PM
Thigns do change over time and a lot of rules become different rules because enough people agree that it's how they want to do things. With the cc: these days, a lot of people have just changed the abbreviation from carbon copy to courtesy copy, so it's not necessarily inappropriate to continue using it.
Rosemarie Martinez
3/13/2010
2:30 PM
I once had a supervisor that wanted the copies (for distribution) listed at the top of the memorandum so it will be at the very first page. This particular document was a two page document. When I told her that copies should be at the end, she replied that she liked them at the beginning. Isn't this part of our training and expertise? My feelings over the years is that with the use of computer and technology no one cares about proper formats of writing documents. After all, the majority of people texting and typing are not secretaries or have no administrative training. In that sense our profession is being a bit neglected because we are supposed to be the expert subject matters on this. Not to say, how about the "cc" that many people still use? Have you seen that?
Marie Herman
3/13/2010
9:20 AM
I hate to see it as well and I use a hard space (Ctrl-Shift-Space) to prevent it from happening. I don't know if from a modern Grammar rules perspective if the rule has changed, but it's not something I plan to change any time soon.
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